Why Hiring A VA Is A Brilliant Investment

If you’re just starting your business, you probably don’t have enough capital to hire full-time staff. However, to grow your business in most circumstances, you’re going to have to find someone to help with the day-to-day tasks. So rather than ask family or friends to volunteer their free time, why not hire a part-time virtual assistant?

No Office Space Required

A virtual assistant can work from anywhere. This can save you a lot of money when it comes to renting and furnishing an office space. So when hiring a VA, make sure to ask how they work – do they have a home office? Do they have a computer with a reliable Internet connection? Are they available to work during the hours you require? Hire someone who meets all of your requirements – be patient in this process, as you may have to interview several people before finding the most suitable person for the job.

Pay Rates Vary

Depending on where your VA lives, hourly rates will vary considerably. Pay rates may also vary depending on experience and workload. An experienced VA with knowledge of specific software, database or computer operating systems will almost invariably charge significantly more than a VA with limited experience. So if you’re on a tight budget, consider hiring someone with limited experience (with a fantastic attitude) that you can train up over time.

Another option is, rather than hire a VA to complete various tasks that pop up each month, consider hiring a VA to complete a dedicated set of tasks, maybe daily to start. This way, you can quickly determine how many hours you’ll need their services for on a daily, weekly and monthly basis to stay on budget.

Hire the People You Need – When You Need Them

Do you need an experienced bookkeeper, social media guru or an attentive personal assistant? If so, consider hiring two or three part-time VAs to complete these and other business tasks instead of just one person. Most businesses, especially startups, experience periods of growth and stagnation before settling into an even flow. By hiring multiple VAs instead of a full-time member of staff, you can maintain your budget by increasing or decreasing the amount of work you’re outsourcing because in most cases, virtual assistants are only paid for their hours on task.

The key here is to hire VAs who can perform varying amounts of work each month. So while some VAs require you to commit to a set number of hours each month, other VAs prefer to work with multiple clients on an ‘as-needed’ basis.

More Time to Focus on Building Your Business

With a virtual assistant supporting you, you’ll be able to spend more quality time with clients and customers. You can also focus on ways to grow and expand your business instead of fixating on day-to-day details. In turn, your business will likely become far more profitable over time.

To help you maintain this focus, your VA can update and manage your calendar, plan business trips and efficiently relay specific information to clients and customers. Down the line, and as your budget increases, you can delegate additional tasks to your VAs, such as generating leads, managing your website and anything else you can realistically hand over!

Reduce Your Stress

Become a better leader by getting enough sleep, exercising regularly, eating a proper diet and spending time engaging in hobbies and other life pursuits you’re passionate about – essentially, find ways of keeping your stress level to a minimum at all times. As you can see, a virtual assistant can help alleviate an array of pressures within your day-to-day business operations, which greatly reduces your stress so you can remain focused and excited about your business in the months and years ahead.

3 Tips For Hiring A Great Virtual Assistant

Hiring a virtual assistant to perform daily, weekly, or even occasional business-related tasks can help your business grow. But how do you find the best person (or team) for the job? In many ways, hiring a VA is similar to hiring office staff as you generally have to conduct interviews to determine if they have the qualifications and skills you’re looking for. In addition, you have to clearly outline what’s expected of your VA so they fully understand the scope of the job too.

Create a List of Specific Tasks for Your VA

  • Before contacting a VA service, or posting a job on a freelance site like Upwork, take some time to write down what you need your virtual assistant to do for you. Be specific. Create a list of detailed tasks such as maintaining your calendar, creating your business schedule, overseeing payroll, managing social media campaigns, or even making business travel arrangements.
  • The ultimate goal of hiring an experienced, attentive VA is to make your life a little easier. By delegating specific tasks to your virtual assistant, you’ll have more time to focus on business growth and expansion, generating more leads, and overall making sure your clients / customers are happy. In any case, having a thorough understanding of your requirements and being able to communicate these effectively is the first step in hiring the person most suitable for the job.

Determine Specific Communication Requirements

  • Do you need a VA who’s available during regular business hours? Or would you rather send your VA a list of tasks for the week? Since most VAs work on an hourly basis, you’ll generally receive daily or weekly reports that demonstrate the completion of tasks. How you decide to work with your VA is up to you of course, but you should let your VA know what you expect of them beforehand. For example, if you need to communicate with your VA during the day or more specifically, during office hours, consider hiring a VA within your time zone.

Ask Specific Questions during the Interview

  • During the interview process, get to know prospective hires by asking questions about their background. Ask questions about their education, work experiences, hobbies and maybe even go so far as eating habits – for instance do they focus on a plant based diet or live for BBQs?
  • If your company relies on specific software, apps or databases to conduct business, ask the VA about their expertise. In some cases, you may want to offer software or database training, but if you’re looking for someone who can start immediately without too much fuss, look for someone with adequate experience in the types of software, systems or programs you’re currently using.
  • If you’re not very experienced with hiring VAs, you’ll probably want to make sure you ask for an updated resume and list of work references. While it may be tempting to hire someone based on one interview, you should verify that the VA is being honest about their experiences – especially if you require prior knowledge of specific software, systems or programs.

As you can see, being as specific as possible about what you need from a VA is essential to hiring one that will benefit your growing business. As you become more comfortable working with your VA, you may want to expand their role by delegating additional tasks. This is precisely why maintaining clear communication when working with your virtual assistant helps you create a long-term, mutually beneficial working relationship.

How a Virtual Assistant Can Help Your Business (And Your Sanity)?

Good company in a journey makes the way seem shorter. — Izaak Walton

You can do it all, you can be everything to everyone, you don’t need a break.  Those are the things that society is telling us and we are falling victim to it in large numbers through burnout, diabetes, one too many drinks every night, and parenting our children with iPads.

I want to provide a customized solution to your overworked life so that you can get back to the reason you are here in the first place; enjoying your life.  I went on my own journey of living life feeling overworked, exhausted and underpaid, which led me to want to live my life differently.

You don’t have to do it all, you don’t have to be everything to everyone.  You can delegate tasks and continue to grow your business or organization, while having time for the things and people you love and being present for your life.  These are not mutually exclusive, but can happen simultaneously.

Breathe and delegate, so you can be present for your life. 

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This could be the view from your next vacation.  When was the last time you even took a day off?

If you are new to Virtual Assistants, see my post titled 3 Tips for Hiring A Great Virtual Assistant.  Feel free to contact me with any questions, virtualashleyhart@gmail.com